Your hospitality accounting solution should bring your portfolio's operations together, connect the systems your team relies on, and give your people the tools and support to run the operation confidently.
Discover an HIA alternative that combines the convenience of a cloud platform with the operational depth, flexibility, and human support to back it up. Aptech is built for the realities of hotel operations and revenue growth.
with drill-down access to vouchers and check details, automate distributions, and reconcile bank activity and deposits. Add invoice automation to streamline AP workflows, scan and store invoices and supporting files such as vendor contracts, certificates of insurance, and W-9s, and handle intercompany distributions with ease. The system also supports check printing, ACH payments, fully automated payment processing, 1099 processing, and exports to Excel or CSV.
that saves hours. Simplify complex processes, eliminate costly errors, and close the books faster with automation and real-time insights.
with strong audit trails and built-in financial controls. Capabilities include automated bank reconciliation, positive pay, forward- and backward-looking trend reports by day or period, drill-down financial statements and reports, multi-company property comparison reporting, daily revenue journaling, anomaly detection, PMS uploads, integrations with PMS and payroll systems, and exports to Excel or CSV.
and corporate accounting and instant financial reporting. Bank reconciliation, positive pay, and anomaly detection are not specified.
Secure, hosted deployment for streamlined operations and consolidated reporting.
by incorporating statistics directly into financial statements. Users can enter statistical values during invoice entry and GL transaction uploads, include statistical details in budgeting and forecasting, and access daily revenue and productivity reporting for more informed decision-making.
(ADR, RevPAR, occupancy, F&B) surfaced in daily reporting. Statistical entry in GL and budgets is not specified.
Custom chart of accounts supported as well
for consolidated financials, with reporting available in HTML, PDF, and Excel formats. The system supports 12th Edition charts and financials, along with daily, monthly, and trend reporting. Users can customize reports with multiple timeframes and flexible row and column definitions, schedule reports automatically, use a flexible report writer, and drill down to the source document for deeper detail.
Advanced intercompany, instant financial reporting.
to help you seamlessly run your operations.
including P&L data, daily PMS and time clock data, general ledger financials, budgets and forecasts, competitive set data from Smith Travel and TravelClick, and guest satisfaction data. The platform supports integrations through API connections and/or SFTP file transfers for flexible, centralized reporting.
Eliminate manual data pulls and reduce errors
The platform is optimized for fast, efficient analysis, scales to support both small and large organizations, and offers customizable categories to fit your reporting needs.
consolidated from connected systems; architecture not specified
plus generate long-term projections for strategic planning.
for better decision-making.
as stand-alone tools or integrate with Aptech’s other solutions for a complete back-office solution.
with a familiar Excel-like interface powered by a SQL database. Model-based calculations help eliminate user errors and reduce the spreadsheet issues common in manual planning and reporting workflows.
Aptech streamlines financial processes to deliver accurate insights and efficient operations. Its intuitive interface and robust capabilities make it easy to adapt as your business grows, ensuring you maintain control and achieve financial excellence across every level of your organization.
with seamless API integrations and pre-built automations.
over user input. Role-based security by property and/or department helps ensure the right people have access to the right data.
with the flexibility to create custom reports as needed. Users can perform ad hoc analysis to quickly slice and dice data, and an AI assistant built into the application supports deeper reporting and data analysis.
Market segment performance, ADR, RevPAR, occupancy, and food & beverage delivered to inboxes every morning or pulled up live anytime.
and budget vs. actual, all with the drill-down to a single line item across every property.
from one version of a budget or forecast to another and use as a baseline for scenario planning.
at a point in time for comparison reporting and forecast accuracy.
Whether you’re managing a single property or an entire portfolio, Aptech streamlines financial processes to deliver accurate insights and efficient operations. Its intuitive interface and robust capabilities make it easy to adapt as your business grows, ensuring you maintain control and achieve financial excellence across every level of your organization.
Ability to store forecasts at a point in time for comparison reporting and forecast accuracy.
12th Edition chart and financials available, custom chart of accounts supported as well.
Simplify onboarding with a familiar Excel-like interface powered by a SQL database. Model-based calculations help eliminate user errors and reduce the spreadsheet issues common in manual planning and reporting workflows.
Ideal for single-property or multi-property accounting. Secure, hosted deployment for streamlined operations and consolidated reporting.
Build dynamic budgets that adapt to changing conditions.
Ability to copy data from one version of a budget or forecast to another and use as a baseline for scenario planning.
Aptech and HIA both give hotel teams a cloud-based way to manage accounting across one property or an entire portfolio. The difference is in how much of the back office each one documents. This section shows where Aptech gives hotel finance teams an edge, where HIA is strong, and what to confirm before you decide.
HIA delivers centralized property and corporate accounting, advanced intercompany support, and instant financial reporting. Its planning tools include hospitality-specific drivers, centralized planning, and data copying. It also offers an AI Assistant, mobile access, and dashboards that drill down to a single line item across every property. With 60+ hospitality integrations and pre-built automations, HIA can bring new hotels online in days. However, HIA's published materials don't document end-to-end invoice automation, USALI 12th Edition support, or detailed forecasting workflow controls. Aptech documents all three across a connected suite of accounting, business intelligence, and budgeting and forecasting.
Aptech treats accounts payable (AP) as a complete workflow, not a single automated step. With end-to-end invoice automation, your team can:
For example, a management company paying a shared HVAC maintenance vendor across 8 properties can split one invoice across every entity, pay it by ACH, and track it for year-end 1099 reporting, all in one system. HIA promises faster closes through automation, but its published materials don't specify invoice automation, document scanning, check printing, ACH, or 1099 processing.
Aptech's General Ledger (GL) is built to catch problems early, not just record transactions.
The result is a ledger that actively guards your cash. HIA's core GL is implied through its centralized accounting and instant reporting, but its materials don't specify bank reconciliation, positive pay, or anomaly detection.
USALI (the Uniform System of Accounts for the Lodging Industry) is the standard owners, lenders, and asset managers expect. Aptech supports the 12th Edition chart and financials, plus custom charts of accounts. Its flexible report writer and scheduler produce consolidated multi-company statements in HTML, PDF, and Excel, and every figure drills down to the source document.
HIA describes its financials as aligned with the USALI 11th Edition. If your owners or lenders expect statements built on the latest edition, confirm HIA's upgrade path during your evaluation. Otherwise, you may face a chart of accounts migration down the road.
Hospitality-specific drivers and centralized planning are a strong foundation. Planning teams also need control over how each version gets built, compared, and refined. Aptech's Forecasting and Budgeting solution delivers:
HIA supports data copying, but its published materials don't document actualized forecasts, forecast snapshots, scenario analysis, or role-based input controls.
Both platforms offer an AI Assistant. HIA excels at daily delivery, sending flash reports with market segment performance, ADR, RevPAR, occupancy, and food and beverage results to inboxes every morning.
Aptech goes further when you need answers beyond the standard report. Its subject-oriented data mart brings together P&L, PMS, time clock, GL, budget, and forecast data, plus competitive set data from Smith Travel and TravelClick and guest satisfaction data. Ad hoc tools let you slice and dice that data on the fly. You can compare labor productivity across a region or measure one property's average daily rate (ADR) against its comp set without waiting on a custom report. Aptech also lets users enter statistics during invoice entry, GL uploads, and budgeting, so operational context lives right inside your financials. HIA's materials don't specify ad hoc analysis, statistical entry in the GL, or its data architecture.
Familiar on Day One, Accurate Every Day
Aptech pairs the look and feel of Excel with the security and structure of a SQL database. Your team starts in a familiar interface, while model-based calculations remove the broken formulas and version errors common in spreadsheet planning. Onboarding is faster, and the numbers hold up under scrutiny.
Aptech has been a pioneer of hospitality software technology, delivering innovative solutions for over 50 years in an effort to connect people with computers and information to solve significant problems in the hospitality and service industries.
